Detailed ROI Breakdown*

Document Expenses WITHOUT Simplifile

          Document Handling Expenses
          Document Filing Expenses
                    Time Spent Filing Documents: 0 minutes/day
                    Cost of Filing Documents¹: $0/day = $0/month
          Document Retrieval Expenses
                    Time Spent Retrieving Documents: 0 minutes/day
                    Cost of Retrieving Documents¹: $0/day = $0/month
          Document Copying Expenses
                    Time Spent Copying Documents: 0 minutes/day
                    Cost of Copying Documents¹: $0/day = $0/month
          Total Document Handling Expenses: $0/Month
          Document Storage Expenses
          Total Document Storage Expenses^2,3: $0/Month

   Total Document Expenses WITHOUT Simplifile: $0/Month

Document Expenses WITH Simplifile

        FIRST YEAR
                    Document Handling Expenses
                              Document Filing Expenses⁴: $0/month
                              Document Retrieval Expenses⁴: $0/month
                              Document Copying Expenses⁴: $0/month
                    Total Document Handling Expenses: $0/month
                    Document Storage Expenses⁴: $0/month
                    Cost of Simplifile⁵: $625/month
                    Installation & Training Costs⁵: $62/month
                    Backfile Document Conversion Expenses^6,7: $500/month
                    Daily Document Conversion Expenses^1,8: $0/month
           Total First Year Expenses WITH Simplifile: $1,187/Month
        YEAR 2 AND BEYOND
                    Document Handling Expenses
                              Document Filing Expenses⁴: $0/month
                              Document Retrieval Expenses⁴: $0/month
                              Document Copying Expenses⁴: $0/month
                    Total Document Handling Expenses: $0/month
                    Document Storage Expenses⁴: $0/month
                    Cost of Simplifile⁵: $94/month
                    Installation & Training Costs⁵: $0/month
                    Backfile Document Conversion Expenses^6,7: $0/month
                    Daily Document Conversion Expenses^1,8: $0/month
           Total Year 2+ Expenses WITH Simplifile: $94/Month

Total Year 1 Savings: $-14,245

Total Year 2 and Beyond Savings: $-1,124

*All figures are just estimates
Assumptions:
          (1) 20 Workdays/Month
          (2) Average space required for file cabinet and space to retrieve files within file
                cabinet – 6 square feet
          (3) Average cost of office space - $12/square foot
          (4) Reduction in time spent locating and retrieving documents - 75%
                Reduction in time spent filing - 75%
                Reduction in copying - 50%
                Reduction in off-site storage costs - 75%
                Reduction in on-site storage costs - 75%
                Reduction in filing supply expenses - 50%
                Reduction in overnight shipping expenses - 50%
          (5) Charges for Simplifile are approximate. Actual charges are specific to each
                customer’s situation. You can obtain an actual quote by contacting Imagine
                Document Solutions at (877) 870-9514 or sales@imaginedocs.com.
          (6) Cost of initial conversion of paper documents to scanned images - $.06/page
          (7) Average initial conversion of paper documents to scanned images – 100,000
                pages
          (8) Average time to scan and import a document into Simplifile is 1 minute
Resources:
Schiele, Sandy & Delfosse, Betsy “’Return on Investment’ Sells Document Management to Executives” Open Archive Systems, Inc. www.openarchive.com/roi_paper.pdf