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Detailed ROI Breakdown*
Document Expenses WITHOUT Simplifile
Document Handling Expenses
Document Filing Expenses
Time Spent Filing Documents: 0 minutes/day
Cost of Filing Documents1: $0/day = $0/month
Document Retrieval Expenses
Time Spent Retrieving Documents: 0 minutes/day
Cost of Retrieving Documents1: $0/day = $0/month
Document Copying Expenses
Time Spent Copying Documents: 0 minutes/day
Cost of Copying Documents1: $0/day = $0/month
Total Document Handling Expenses: $0/Month
Document Storage Expenses
Total Document Storage Expenses2,3: $0/Month
Total Document Expenses WITHOUT Simplifile: $0/Month
Document Expenses WITH Simplifile
FIRST YEAR
Document Handling Expenses
Document Filing Expenses4: $0/month
Document Retrieval Expenses4: $0/month
Document Copying Expenses4: $0/month
Total Document Handling Expenses: $0/month
Document Storage Expenses4: $0/month
Cost of Simplifile5: $625/month
Installation & Training Costs5: $62/month
Backfile Document Conversion Expenses6,7: $500/month
Daily Document Conversion Expenses1,8: $0/month
Total First Year Expenses WITH Simplifile: $1,187/Month
YEAR 2 AND BEYOND
Document Handling Expenses
Document Filing Expenses4: $0/month
Document Retrieval Expenses4: $0/month
Document Copying Expenses4: $0/month
Total Document Handling Expenses: $0/month
Document Storage Expenses4: $0/month
Cost of Simplifile5: $94/month
Installation & Training Costs5: $0/month
Backfile Document Conversion Expenses6,7: $0/month
Daily Document Conversion Expenses1,8: $0/month
Total Year 2+ Expenses WITH Simplifile: $94/Month
Total Year 1 Savings: $-14,245
Total Year 2 and Beyond Savings: $-1,124
*All figures are just estimates
Assumptions:
(1) 20 Workdays/Month
(2) Average space required for file cabinet and space to retrieve files within file
cabinet – 6 square feet
(3) Average cost of office space - $12/square foot
(4) Reduction in time spent locating and retrieving documents - 75%
Reduction in time spent filing - 75%
Reduction in copying - 50%
Reduction in off-site storage costs - 75%
Reduction in on-site storage costs - 75%
Reduction in filing supply expenses - 50%
Reduction in overnight shipping expenses - 50%
(5) Charges for Simplifile are approximate. Actual charges are specific to each
customer’s situation. You can obtain an actual quote by contacting Imagine
Document Solutions at (877) 870-9514 or sales@imaginedocs.com.
(6) Cost of initial conversion of paper documents to scanned images - $.06/page
(7) Average initial conversion of paper documents to scanned images – 100,000
pages
(8) Average time to scan and import a document into Simplifile is 1 minute
Resources:
Schiele, Sandy & Delfosse, Betsy “’Return on Investment’ Sells Document Management to Executives” Open Archive Systems, Inc. www.openarchive.com/roi_paper.pdf
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